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ADI specialists assessed the center’s current strategies using a process mapping system for identifying key areas for focused improvement and the performance gaps that hindered or prevented those improvements. Examining the work process, they helped the center’s team identify the specific behaviors necessary to close the performance gaps, then specified measures for those behaviors and monitored the impact on desired results. The ADI specialists also guided the group through the development of employee feedback and recognition plans, modified existing measurement tools to integrate with the new process, and designed an accountability system to ensure that all areas of the new initiative were sustained.
The beginning phases of the new system took place during the winter storm season, coinciding with high activity in weather-related claims. However, even with the elevated work load, the team showed marked advances in the areas of phone availability, higher quality of claim log notes for facilitating claims processing, increased closure of claims after one call and an overall decrease in the number of calls necessary to complete and close a customer claim file successfully.
“The focus has shifted from just answering as many calls as
possible to handling each call as completely as possible.”
– Claims center representative
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